How Bilingual Event Staff Can Help With Events

Why is it important to have bilingual staff at your events?

When planning an event that requires bilingual and multilingual staff, finding the right staffing agency is a critical step in ensuring the success of your event.

It can be particularly challenging, where attendees often come from diverse linguistic backgrounds. The ability to communicate effectively with all guests is not just a courtesy but a necessity to facilitate a smooth and inclusive experience.

To help you navigate this process seamlessly, we will guide you through the quick and easy process for identifying best event staffing agencies that are capable of providing the multilingual talent your event requires.

Bilingual event staff can help with events in a number of ways, including:

Promoting inclusivity

Bilingual staff can help create a welcoming environment that celebrates cultural differences.
Improving communication

Bilingual staff can help improve communication and understanding between attendees.
Expanding reach

Bilingual staff can help expand the reach and impact of the event by attracting attendees who may not have been able to participate otherwise.
Connecting with the local community

Bilingual staff can help businesses connect with the local community and show that they care.
Creating a multicultural atmosphere

Multilingual presenters and MCs can help create a bilingual atmosphere at your event.

Some other ways to make events more accessible to multilingual attendees include:

Offering live translation

Offering live translation can help increase registration and attendance.
Promoting the translation option

Promote the translation option at the event by including a slide with instructions on how to join at the beginning of every session.
Using badges

Order badges for frontline staff and volunteers to wear that show who in your team can communicate in a particular language.
Placing bilingual staff in prominent locations

Place bilingual staff in prominent locations, such as at the entrance to the event or at the welcome desk.

How Elpromotions can help with bilingual staff?

Here, at Elpromotions we have a number of bilingual event staff on our database in all major UK cities. Our multilingual event staff can speak: French, Spanish, Italian, Arabic and German just to name a few.

We have just over 300 fluent bilingual staff on our database, based across the UK, in close proximity to most major exhibition and conference centres. Our bilingual hostesses and hosts are an excellent choice for global events and conferences where delegates attend from abroad.

How can you find event staffing agencies that provide bilingual staff?

Identity Language Requirements

Before you start your search for a staffing agency, it’s essential to clearly identify your event’s specific language requirements. Consider the languages your attendees speak and determine which ones are critical for your staff to know. This will help you communicate your needs effectively to potential agencies and ensure that they can provide staff with the appropriate language skills. It’s also important to consider the level of fluency required; for some roles, conversational ability might be sufficient, while others might need professional-level proficiency.

Do Your Research

Once you have a clear understanding of your linguistic needs, begin researching event staffing agencies that specialize in providing bilingual or multilingual staff. Look for agencies with a strong reputation in the industry and review their past events to gauge their experience level. It’s also beneficial to read testimonials and reviews from previous clients to get an idea of their satisfaction rates. Reach out to your professional network for recommendations, as word-of-mouth can often lead you to reliable and tested service providers

Discuss Requirements

When you’ve found agencies that seem promising, it’s time to discuss your event’s specific requirements with them. This conversation should cover not only the languages needed but also the roles and responsibilities that the bilingual staff will undertake. Be clear about the level of interaction expected with attendees and any industry-specific terminology they should be familiar with. This step ensures that the agency fully understands what you’re looking for and can tailor their services accordingly.

Follow Up

After securing your bilingual or multilingual staff, maintain communication with the staffing agency leading up to the event. Provide them with any updates or changes to your event’s schedule or requirements. It’s also a good practice to schedule a pre-event meeting or training session with the staff to go over event details and answer any questions they might have. This helps to ensure that everyone is on the same page and can provide the best possible service during the event.